Scheduled sessions

By default a visitor starts their own session the moment they join. You can also offer set times. Visitors register for a time, get a confirmation and reminders, and everyone registered for that time watches the same session together, chat included.

Ways to join

Open the webinar's Settings and find Sessions → Ways to join:

• Start now: visitors get their own session the moment they join.
• Scheduled times: visitors register for a set time, get reminders and can invite others to watch together.

You can turn on both. The lobby then offers Start now first, then the upcoming times. At least one must stay on. Schedule changes apply right away, without publishing.

Set the times

Under Times, click Add and choose:

• Weekly times: repeats on Every weekday (Monday to Friday) or on one day, such as Every Tuesday.
• One date: a single day, for example a launch.

Each row can have several times. Click Time (with the plus sign) to add one.

• Time zone: the zone your times are in. Visitors see the times in their own zone.
• Bookable ahead: how far ahead people can register: 1 week, 2 weeks, 4 weeks or 8 weeks.

Coming up previews the next times and how many people have registered for each. Dates that have passed stop showing in the lobby.

What registrants get

After registering, a visitor lands on a waiting page with a countdown, the time in their zone and the length. From there they can:

• Add to calendar: Google Calendar, Outlook or an .ics file.
• Invite others: copy an invite link. People who use it register for the same time and join the same session.
• Pick another time or Cancel.

The presenter starts at the set time as soon as someone is there. People who arrive late join the session in progress. Someone who never joins sees "You missed it" on their link, with Pick another time and, if Start now is on, a button to watch right away.

Each session runs the latest version published at its start time. If you remove a time that people registered for, their session still starts as planned.

Registration emails (confirmation, reminders and a missed email) are set up under Reminder emails. See Emails to attendees.

Measure show-up

• The Funnel tab gets a Registered stage between Lobby views and Joined.
• The Performance tab gets a Scheduled times card with the show-up rate and a table of each time: Registered, Attended, Show-up and a link to the session. See Performance and drop-off.
• Registrations count toward a lead's score and appear on the lead.